1: Introduction 

The AES Student Recording Competition is a unique opportunity for student attendees of AES International Conventions to receive feedback and recognition for their audio production work. If you wish to participate as either an individual or a group, a faculty advisor must recommend your recording to represent your school in any or all of the competition’s categories.

An individual student or production team may participate in a maximum of 2 categories/subcategories:

Category 1: Subcategory 1: Trad Acoustic Recording

Category 1: Subcategory 2: Trad Studio Recording

Category 1: Subcategory 3: Modern Studio

Category 2: Subcategory 1: Sound for Visual Media 

Students must submit different recordings for each category they are participating in (2 submissions maximum). However, Only two submissions per academic institution per category & subcategory will be permitted in the competition. Judge selection, finalist qualifications, submission assessment, and award distribution will be overseen by the AES Education Vice-Chair.

Faculty advisors will be asked to verify all entries via an automated email response within 7 days of the upload deadline. As the participant, it is your responsibility to provide a valid university email address for your faculty advisor and to communicate this time-sensitive deadline accordingly.

Students are expected to submit competition mixes that represent their best final mixing efforts without additional mastering. (Judges frequently criticize student mixes for excessive peak limiting and inadequate dynamic range. Therefore, contestants should resist the temptation to maximize loudness to the detriment of tonal balance and musical dynamics). Relative loudness will be dependent upon genre, style, and performance, but a recommended loudness (LUFS/LKFS) of -24/23 LUFS/LKFS and/or peak measurements between -18dBFS and -3dBFS should be adequate to allow for necessary dynamic range.

Students who are not competing are strongly encouraged to attend the Recording Competition events at the AES Convention, where they can hear the highest quality projects created by other students, learn from the thoughtful comments of the judges, and share their opinions and suggestions with others in attendance. The goal of this program is to offer educational opportunities to students and showcase high quality music and recorded sound in a healthy environment of constructive criticism.

To participate in the AES Recording Competition, you must:

• Be a current Student Member of the Audio Engineering Society. Join at aes.org/join. Please note that fees vary by region.

• Engineer the nominated recording while you are a student affiliated with a college audio program.

• Be accepted by your faculty advisor as a submission from your school or section

• Register and ATTEND as a STUDENT for the AES New York 2023 Convention. Student Registration Confirmation email will include the appropriate submission link.

• Submit your recording and documentation to the submission link in the registration confirmation email. Be sure to submit your recording according to the submission guidelines prior to the deadline.

If a project is engineered by a team, all team members must, at minimum, be student AES members. It is not required that all student members are affiliated with the same university audio program, however, the student who submits the project will be the submission representative from their respective university. This submission will be verified with the associated university from which it was submitted. To present as a team at a convention all team members must meet the complete eligibility criteria. Violation of these rules will result in disqualification. Late entries will not be accepted under any circumstances.

Once an entry is submitted to an AES Student Recording Competition, it is disqualified from future competitions. This also means submitting additional songs from the same album, scenes from a movie, or any additional material from a whole and complete project is prohibited.

Category 1: Sub-Category 1 is suitable for recordings of acoustic instruments, vocalists, and ensembles recorded live in natural acoustic settings such as performance halls, churches, theaters, soundstages, pavilions, and similar environments.

The recording may take place with or without an audience present. Entries in this category will generally be recorded using combinations of individual microphones and microphone arrays so that the musical balance, perspective, and spatial orientation are largely a function of the ensemble, the acoustic space, and the recording technique.

The final stereo balance may be mixed and recorded live. Alternatively, tracks may be recorded to multitrack media and mixed in post- production. Editing is allowed, but overdubs are prohibited. This category may include classical, jazz, folk, or any other genre of music that is performed and recorded live in a suitable acoustic environment. Electronic instruments are allowed, provided that they are reproduced through acoustic means (e.g., amps and loudspeakers) and are recorded live using the microphone techniques described above.

Since this category is defined by the live application of microphone techniques employed in traditional “classical” or “acoustic”music recording, live performances of exclusively close-miked ensembles should be proposed for sub-category 2 or 3.

• Emphasis on the craft of acoustic music recording

• All live acoustic or electroacoustic sources

• No overdubs

• Editing and mixing allowed

• All recording and mixing performed by the entrant(s)

• Stereo delivery format (required)

• Dolby Atmos submission delivery is optional.  Dolby Atmos submissions will not be considered as part of the submission requirements or contribute to the overall competition evaluations, however, judges will provide feedback on Dolby Atmos submitted mixes allowing students to receive feedback on both the required Stereo submission and if an optional Dolby Atmos mix is also submitted. 

• Not exceed 5 min runtime

• Pre-mastered files

Category 1: Sub-category 2 is suitable for recordings that are created in a recording studio or similar facility using multitrack studio techniques and technology. Music of any genre is permitted, and both editing and overdubs are allowed. Electronic instruments such as electric guitar, electric bass, and keyboards may be recorded direct and/or by acoustic means.

Conventional signal processing techniques (e.g., equalization, dynamics, reverberation, etc.) during recording and mixing are permitted. Since this category is defined by the creative and proficient use of microphones and studio recording techniques, MIDI sequences, sample replacements, and sample loops from pre-recorded sources are prohibited. In other words, all sonic and musical elements must be performed by musicians and recorded by the contestants specifically for the project. Mixes based on highly processed and synthesized sources should be proposed for sub-category 3.

• Emphasis on the craft of multitrack studio recording and mixing

• All live acoustic or electroacoustic sources

• Editing and overdubs allowed but not required

• No sample loops or sample replacement from synthesized or prerecorded sources

• No MIDI sequences

• All recording and mixing performed by the entrant(s)

• Stereo delivery format (required)

• Dolby Atmos submission delivery is optional.  Dolby Atmos submissions will not be considered as part of the submission requirements or contribute to the overall competition evaluations, however, judges will provide feedback on Dolby Atmos submitted mixes allowing students to receive feedback on both the required Stereo submission and if an optional Dolby Atmos mix is also submitted. 

• Not exceed 5 min runtime

• Pre-mastered files

Category 1 Sub-category 3 is intended for all multitrack studio projects that do not meet the restrictions of sub-category 2. All options are allowed with respect to sound sources, recording techniques, creative production, editing, processing, and mixing. 

Music of any genre is permitted, including, but not limited to, pop, rock, dance, rap, hip-hop, electronica, recordings of live DJ performances, and re-mixes. “Anything goes” in this category, provided that recordings do not violate applicable copyrights. Note: While the use of samples, MIDI, electronic instruments, and other creative processes are highly encouraged in sub-category 3, the AES Student Recording Competition is, above all else, designed to judge excellence in audio recording and production. As such, the composition elements discussed are secondary to the recording process.

• Emphasis on the full exploitation of the recording studio as a musical instrument

• Any combination of real and virtual sources allowed

• Captured in a studio environment onto multitrack tape or DAW, fully programmed on a computer, or anything in between

• All modern recording, signal processing, editing techniques are allowed

• Programming, sequencing and sampling, including sample loops and sample replacement/enhancement allowed

• All recording, production, and mixing performed by the entrant(s)

• Not exceed 5 min runtime

• Stereo delivery format (required)

• Dolby Atmos submission delivery is optional.  Dolby Atmos submissions will not be considered as part of the submission requirements or contribute to the overall competition evaluations, however, judges will provide feedback on Dolby Atmos submitted mixes allowing students to receive feedback on both the required Stereo submission and if an optional Dolby Atmos mix is also submitted. 

• Pre-mastered files

Category 2 Sub-category 1 is intended for any type of sound recording created to support a visual experience. The category is open to all visual media, including narrative and documentary video and film, advertising, video games, signature graphics, and image spots. Sonic elements such as dialogue, narration, sound design, and musical scores are permitted. These sources may be derived from production sound, sound effect libraries, synthesis, and original “wild-track” recordings made by the contestant. 

Audio content must be arranged specifically for use with the video.

Music videos, live concert or in-studio style video recordings, or any other music-only works are not acceptable submissions. All category 2 submissions must have non-musical sounds in one form or another (such as narration, sound effects, voices of characters, sounds made by objects in the video, or ambient noise from the environment). Music accompanied by video can be submitted as audio only to any other category as long as they meet the engineering and mixing requirements for the category. Remember, for this category you have to submit two files, so the limit is doubled.

For projects involving video games, you may capture raw gameplay and layback audio to that video, or you may implement the audio adaptively and via an appropriate audio engine / middleware and capture that combined audio and video output. Note: While the use of samples, MIDI, electronic instruments, and other creative processes are highly encouraged in Category 2, the AES Student Recording Competition is, above all else, designed to judge excellence in audio recording and production. As such, the composition elements discussed are secondary to the recording process.

• Emphasis on the craft of recording, editing and mixing sound to complement visual media

• Any combination of dialogue, music and sound design elements permitted

• All editing and mixing performed by the entrant(s)

• Not exceed 5 min runtime

• Stereo (required)

• 5.1 Surround-Sound or Dolby Atmos delivery format (optional)

• Dolby Atmos delivery submissions are optional.  Dolby Atmos submissions will not be considered as part of the submission requirements or contribute to the overall competition evaluations, however, judges will provide feedback on Dolby Atmos submitted mixes allowing students to receive feedback on both the required Stereo submission and if an optional Dolby Atmos mix is also submitted. 

• Pre-mastered files

Finalists will be announced at the beginning of the convention on Oct 25th 2023.  Please note that judges reserve the final right to select an appropriate number of finalists based upon the total number of entries to the Student Recording Competition.  

As all students will submit just one recording per Category/Sub-cateogry (Maximum of 2 submissions in total), the Education Committee, SDA, and other appointed professionals will organize submissions into sub categories.  Participants may suggest the sub-category which was the aim of their submission, but the Education Committee will separate the audio submissions into sub-categories that are similar in terms of recording and musical style.  This sorting decision will be final.  This will be listed by AES member number and then sent to the selected judges for all categories (Traditional Acoustic Recording, Traditional Studio Recording, Modern Studio Recording, and Sound for Visual Media, etc).  All criteria with which the Education Committee will make these judgements is posted in this document within the category descriptions and will be visible on the website.

During the Student Recording Competition program during the convention, the schedule layout consists of playback of submission material; a prepared presentation by the student during the session (5 min presentation maximum) followed by a 5-7 minute feedback session with the judges.  

Authorship of your submission, just as in the case of academic articles, is of the utmost importance. While it is presumed that you may have worked with numerous individuals (producers, musicians, etc.), this work should be considered your own to claim and present (what would be considered the primary author of a paper). In many disciplines, including our own, collaboration is the norm and issues of authorship can be controversial. However, please understand that all engineers credited must have been involved throughout a majority of the production process.

If you worked with several individuals who deserve to share in the credit of the project, you may include their names as collaborators. However, note that only one individual may submit the project (as there is only one primary engineer / author of the work). As well, please understand that all individuals listed as collaborators must meet all SRC eligibility guidelines.

It is not required that all student collaborators be part of the same/single audio program, however it is the responsibility of the submitter to communicate information about the finalists to their team-members.

Only finalists presenting at the convention may receive awards or certificates. To allow for multiple certificates to be made for all student collaborators, please be sure to include all student collaborator information during the finalist’s presentation and documentation. While the Vice Chair may be able to duplicate prizes for co-presenters, it is not always possible and winning students should anticipate only one set of prizes. Prizes awarded to production teams are split between team members.

All contestants must submit appropriate electronic project documentation with their audio mixes. The specific documentation will vary for each project and must adequately describe the recording and mixing processes for the project. Students should accurately portray how the recording was created and mixed, using proper session documentation such as studio setup diagrams, microphone input lists, patch lists, mix notes, photographs, etc.

Documentation must:

1.Be submitted in English

2.Not exceed 4 – 6 pages and 800-1200 words in length. Please note that page limits include all session documentation, photographs, and illustrations. Judges will not consider any information beyond this limit.

3.Include standard session documentation based upon templates created by the AES Technical Committee and the Recording Academy’s Producers and Engineers Wing.

        a. AES: Recommendations for Delivery of Recorded Music Projects
                 i.http://www.aes.org/technical/documents/AESTD1002.1.03-10_1.pdf

        b. NARAS: Recommendations for Delivery of Recorded Music Projects

                 i.http://www.grammy.org/recording-academy/producers-and-engineers/guidelines

4.Include no more than 8 photographs or other illustrations.

5.Be in PDF format and submitted in a zipped folder with the audio files according to the submission guidelines below.

6.Contain  a sub-category suggestion on the first page if submitting in Category 1 – Audio.

Documentation must be anonymized entirely. Only the entrant’s AES member number is to be used for identification. Other people involved in the production such as performers, composers/songwriters, publishers, technical personnel, assistants, etc. should only be referred to by their first names and the initials of their surnames. Also, the locations where the submission was recorded, mixed and mastered must not be disclosed. Entrants should work to omit any clues to institution/university affiliation to preserve the impartiality of the competition.  Failure to comply with these guidelines may result in disqualification and removal from the competition.

The Student Recording Competition submission system will be open to students and the appropriate due date(s) will always be announced and displayed on the website. Each must be verified by the AES student section’s faculty advisor, or a trusted project supervisor of the student’s institution. When submitting their projects, students will be asked to provide their faculty advisor’s / supervisor’s email address, who will then be asked to approve the submission within 7 days of the submission deadline. Submissions are limited to 5 minutes in length, should be no shorter than 3 minutes, and must be edited appropriately to meet this requirement.

Each submitted recording in Categories 1 (all sub-categories), should be uploaded as a single .zip file that includes all appropriate audio files and documentation for that particular track. It is highly recommended that you take the latest industry or recommended loudness standards into account.

Submitted projects for Category 2 should be uploaded as two .zip files: one for the individual audio files (not interleaved) and documentation, and one for the video file. Video files should meet appropriate frame rate standards (PAL for European conventions – 25 frames per second, and NTSC for conventions in the US – 29.97 frames per second). 

All files must be in PCM .WAV, at 24bit, 48kHz. 

5.1 Surround will be treated at equal level including the sub channel. Videos must be an ISO MPEG 4 (.mp4) or Quicktime (.mov) container format. Entrants should use MPEG-4 or H.264 codecs, keep the resolution reasonable in deference to the upload limit, though also high enough so as to clearly see synchronization elements, such as with dialogue and Foley. Videos should also not contain any sound. Therefore, entrants should make sure that their submitted video and audio files are time-aligned.

*Optional Dolby Atmos submission. Dolby Atmos submission delivery is optional.  Dolby Atmos submissions will not be considered as part of the submission requirements or contribute to the overall competition evaluations, however, judges will provide feedback on Dolby Atmos submitted mixes allowing students to receive feedback on both the required Stereo submission and if an optional Dolby Atmos mix is also submitted. Dolby Atmos mixes will be submitted as an ADM interleaved .WAV file. 

Entries must comply with the following file naming convention: .zip files shall be named: 

membernumber_category_subcategory_mediatype.zip.

“membernumber” is the entrant’s AES membership number.

“category” is the desired category_subcategory 

“mediatype” is the delineation of what the upload is. (Audio, Visual Media, Documentation)

*Category 2 archive files will be appended with _audio or _video, respectively. Individual surround files shall be named similarly, with channel designations included as _(L, C, R, Ls, Rs, LFE).

Example: A student entering the Category 1 Sub-category 2 (Traditional Studio Recording) category with membership number 12345 would submit an archive named:

12345_1_2_audio.zip 

Example: A student entering the Category 2 with membership number 12345 would submit an archive named:

12345_visualmedia_audio.zip

A student entering the Category 2 with membership number 12345 would submit a video file named: 

12345_visualmedia.mov

Stereo audio files would be named:

12345_category_subcategory_audio.wav

If surround, files would be named:

12345_surround_(L).wav

12345_surround_(R).wav

12345_surround_(Ls).wav 

12345_surround_(Rs).wav

12345_surround_(C).wav

12345_surround_(LFE).wav   

Documentation files would be named:

12345_surround.pdf.

Dolby Atmos submission files would be named:

12345_1_1_audio.ADM

*Optional Dolby Atmos submission. Dolby Atmos submission delivery is optional.  Dolby Atmos submissions will not be considered as part of the submission requirements or contribute to the overall competition evaluations, however, judges will provide feedback on Dolby Atmos submitted mixes allowing students to receive feedback on both the required Stereo submission and if an optional Dolby Atmos mix is also submitted. Dolby Atmos mixes will be submitted as an ADM interleaved .WAV file. 

The audio files submitted electronically are distributed to the judges for critical evaluation.

Finalists will be announced on the first day of the convention. Students whose entries are selected will present their submission during the Student Recording Competition session on the conference schedule.

Judges will receive entries anonymously, approximately one month before the convention, allowing time for a thoughtful evaluation in listening environments of their choice. Evaluation criteria will vary by category and include the following attributes. Additionally, judges will also take the difficulty of a project into account. Recordings that are especially ambitious can score a few extra points, so take this into consideration when choosing a project to submit. Sample critique forms can be found in Appendix A and B of these rules.

Category 1: Sub-Categories 1/2/3-Quality of recorded tracks; quality and uniqueness of overall mix; tonal balance; tempo and timing; musical dynamics; dynamic range; relative track levels; musical balances; track panning; creative processing; soundstage and spatial qualities.

Category 2: Quality of soundtrack components and the overall mix; creativity; success in supporting and enhancing the narrative and/or emotional impact of the visual component.

Playback and critique of the finalists’ recordings will be presented during the convention. Finalists are encouraged to prepare several slides of graphics that can be displayed to represent the recording setup and production process. During finalist presentations, finalists are free to disclose any information that was anonymized in the submitted documentation. 

Judges have the option to make comments and ask questions of the participants prior to making their final award decisions. Locations and times of the Recording Presentations will be published in the convention technical program. 

**Please note judge feedback, critiques, and finalist video presentations will need to be presented in English**

Judges may recognize outstanding recordings by conferring merit awards to the finalists in each category. Finalists will not be ranked 1st, 2nd, and 3rd, but rather awarded Gold, Silver, Bronze, or Honorable Mention certificates of quality. As it is possible to have more than one extraordinary project in each category, judges may award more than one Gold, Silver, Bronze, or Honorable Mention certificate. Thus, any combination of awards is permitted.  Furthermore, it is also possible that none of the entries in a given category rise to the level of Gold, Silver, Bronze, or Honorable Mention. Judges are not obligated to select finalists in every category. 

Judges may recognize outstanding recordings by conferring merit awards to the finalists in each category. Finalists will not be ranked 1st, 2nd, and 3rd, but rather awarded Gold, Silver, Bronze, or Honorable Mention certificates of quality. As it is possible to have more than one extraordinary project in each category, judges may award more than one Gold, Silver, Bronze, or Honorable Mention certificate. Thus, any combination of awards is permitted.  Furthermore, it is also possible that none of the entries in a given category rise to the level of Gold, Silver, Bronze, or Honorable Mention. Judges are not obligated to select finalists in every category. 

This award system is intended to make the Student Recording event less of a head-to-head contest and more of a merit-based, collegial competition that recognizes outstanding student recordings.

This award system is intended to make the Student Recording event less of a head-to-head contest and more of a merit-based, collegial competition that recognizes outstanding student recordings.

1.Gold: The recording is judged to be artistically and technically extraordinary by professional standards and could be award-worthy in the marketplace as a commercial release.

2.Silver: The recording is judged to be artistically and technically excellent by professional standards and could be competitive in the marketplace as a commercial release.

3.Bronze: The recording is judged to be very good by professional standards and shows the potential for achievement if released.

4.Honorable Mention: The recording is judged to be good by professional standards and shows the work of a talented engineer.

“Awards are given to un-mastered student entries based on their ability to achieve truly professional levels of quality. Winning entries don’t sound like a student project. The student has performed so well that their project sounds like the work of an experienced, talented audio engineer. No excuses are made for any flaws; they are simply professional-sounding in every way. Judges hear a recording which, after a high quality mastering session (entries should be unmastered), would be fit for release.” —Alex Case, AES Education Chair Emeritus

Prize allocation is a supplemental tool intended to aid  in congratulating students for exemplary work. It is secondary to the recognition of achievement bestowed by the AES. Prizes in the form of audio hardware, software, accessories, apparel, and other merchandise may be presented to competition awardees upon or following the receipt of achievement certificates. The selection of these items will vary based on the generosity and intentions of competition sponsors.

Prize distribution shall occur at the discretion of the Education Committee Vice-Chair, which reserves the right to assign prizes to individuals or their respective institutions based on the number and value of available items, the intentions of the donating sponsors, the number of competition awardees, the levels of recognition received, and the number of finalists. Students should note that sponsor-provided prizes are provided in addition to their honorary certificates, which represent an extraordinary accomplishment of which awardees should be extremely proud.

Please contact Miles Fulwider AES Education Committee Vice-Chair at miles.fulwider@aes.org if you have any questions regarding the rules.

The Education Committee Vice-Chair reserves the right to disqualify any entrants that do not follow the guidelines and eligibility criteria.  Exceptions after the deadline cannot be made out of fairness for other competitors and the professionalism of the competition.

Please note these are made with the OLD category numbering system, but are still accurate and exemplary to what is expected in terms of content.

Sub-Category 1 Documentation Examples:

Click here to view the 1st example

Click here to view the 2nd example

Sub-Category 2 or 3 Documentation Examples:
Click here to view the 1st example

Click here to view the 2nd example

Category 2 Documentation Example:
Click here to view the example

**Additional examples of project documentation and convention presentations available upon request.**